Library Policy

The Acton Public Library Board of Directors is currently working on updating polices. Please check this page for the most current policies. There are also printed copies at the Main Desk.

Click on the policy names below to bring you to the full policy. 

 

 – Approved 4/13/2021.

 

Conduct Expectations
The Acton Public Library, a department of the Town of Old Saybrook, is a taxpayer-supported
institution. The Library Board is responsible for establishing rules of conduct to protect the rights
and safety of all library patrons, volunteers, and staff, as well as preserving and protecting the
Library’s materials, equipment, facilities, and grounds.
Acton Library Board of Directors has established the guidelines below.
All patrons, volunteers and staff:
• Will have the right to free and open access, while respecting the rights and privacy of
others to use the Library;
• Will respect the Library's collections and understand their value;
• Will use the Library's facilities in a manner that ensures the comfort and safety of
others, including taking responsibility for our children's behavior;
• Will respect the work of the Library's staff to ensure a positive and safe environment
and promote and support literacy and learning;
• Will understand the importance of zero tolerance for tobacco, drugs, alcohol,
harassment, discrimination, or violence of any kind in the Library.
Violations of this Code will result in increasing levels of action, ranging from asking the patron
to leave the Library for the remainder of the day, to permanent loss of Library privileges, to legal
prosecution. The level of action shall be determined on a case-by-case basis and shall be within
the sole discretion of the Library Director or their designee.
These policies are drafted in accordance with Sec. 11-32 of the Connecticut General Statutes;
Legislative Body of Municipality May Establish or Operate a Public Library.

Revised 10/8/2019

The Library Director will consult with the First Selectman to decide when an emergency closing is
necessary on the basis of the safety of the staff and patrons. The Library Director will then inform the
Chairperson of the Board of Trustees and appropriate staff. The Director will then post the
announcement on our website, available Town of Old Saybrook forums, social media outlets, and on the
local news stations. There will be posted notices on the doors to advise the public if staff is at the Library
to do so.

Approved March 12th, 2019

The Acton Public Library provides programs of educational, cultural and civic nature, to further
the enrichment of all of our community. Programs may represent the wide range of views and
ideas contained in our materials collection and will represent the Library’s philosophy of open
access to information. These programs will often be presented in cooperation with other agencies
and institutions as well as other public and private resources. Organization name or business
affiliations may be used. This does not constitute endorsement, merely acknowledgement.
These programs draw attention to, and promote the unique resources of the Library.
Library sponsored programs will be free and open to the public. Programs will not be allowed to
serve as a platform for generating income for any sponsoring group or individual, except funds
for the library. Products or services will not be sold during programs at the library. Excepted
from this are authors who come to speak about books they have authored and performers who
have recordings available for sale.
The ultimate responsibility for selection of Library programs rests with the Library Director or
their designee.

Approved March 12, 2019

An Acton Public Library card is available for any person who shows proof of residence within the Town
of Old Saybrook to borrow library materials and be subject to the requirements and restrictions set forth
in the application procedure. The library card will be valid for three (3) years. Renewals of library cards
must be done in-person. Any person 18 years of age or older or the parent/guardian of any person
under 18 years of age with an Acton Public Library card is responsible for all materials and associated
fees charged to their card. Cardholders are responsible for notifying the Acton Public Library of card loss
or changes in contact information. There is a $1.00 fee to replace lost cards.
Confidentiality of User Records: Pursuant to Connecticut General Statutes Sec. 11-25 (b), identifiable
personal information contained in the circulation records of the public libraries within the consortiums
shall be confidential.
Library Card Registration:
Adults: Adults must provide the Library with proof of Old Saybrook residency with address. The
following items are acceptable forms of identification:
• Driver’s License, Connecticut State Photo ID, or Federal Photo ID
• Utility Bill dated within last 30 days
• Town Tax statement
• Tax bill or receipt
• Mail postmarked within last 30 days
• Other documents accepted on a case by case basis
Minors: Minors until the age of 18 must have a parent or a legal guardian present with the applicant and
sign the application. The parent or guardian’s identification or Acton Public Library card will be accepted
as proof of residence. Parents or guardians are responsible for all items checked out by children under
the age of 18. Parents are also responsible for monitoring their child’s borrowed materials.
Teacher Cards: Teachers, homeschool educators, preschool or daycare providers who live in or work in
Old Saybrook, may apply for a teacher library card. The teacher card allows educators to keep their
personal account separate and has a 5 week loan period. There are no fines associated with a teacher
card, but items lost or damaged are the responsibility of the teacher. These cards are updated yearly.
Out-of-Town Residents: Residents of other Connecticut Towns may use their valid, home-town library
card to check-out materials at the Acton Public Library. If a patron has an expired out-of-town LION
(Libraries Online) library card, the expiration date will be extended for one month to allow the patron to
update their cards at their home library.
Blocked Library Cards: Library cards will become blocked if an item(s) is lost/damaged and not paid for.
Parents or guardians whose library cards are blocked due to lost items are not allowed to use their
child’s card until their own record has been cleared. A child may continue to use their card to check out
materials if their parent’s/guardian’s card is blocked.
Library Card Usage:
Borrowing Materials: Your valid library card must be presented upon checkout. The Acton Public Library
is part of the LION Consortium. This consortium is comprised of 30+ public libraries and one college
library, and shares a catalog that contains the full collections of the member libraries which can be
searched simultaneously or by library.
From the catalog, a patron can request any title, and, subject to the policies, an available item will be
retrieved and sent to the patron’s library via the State Library’s deliverIT program. LION also participates
in an auxiliary delivery system to streamline the efficiency of book delivery from library to library. The
LION collection totals over 830,000 titles and 2.5 million items.
Loan periods at the Acton Public Library are created to align with the LION Consortium’s best practices.
If the due date falls on a Holiday or a day when the library is closed, the loan period will be extended
until the next day the library is open.
Loan Periods (in days):
• 3 Days: Fast Flix Movies
• 7 Days: Adult Express Books, DVD’s & Blue Rays, Magazines
• 21 Days: Books, Audiobooks, Kits, Music CD’s, Playaways
• 90 Days: Rotating Collections
Renewing and Reserving Materials: Most items can be renewed. Renewals can be made in person, on
the phone and through the catalog. Museum passes, Fast flicks, Express items cannot be renewed.
Other items can be renewed 2 times unless there is a reserve on the item, and ILL items may be
renewed once provided the lending library allows.
A reserve can be placed on any item except museum passes, Fast Flicks and Express fiction. Reserves
are honored in the order taken. Patrons will be notified when item is available and it will be held for one
week.
Returning Items: Items can be returned when the library is open or closed. Books should be returned to
the main circulation desk when returning inside. There are 2 external book returns slots located near
both the front and rear entrances of the building. If the book returns are full and you cannot insert any
more items, please do not leave items outside.
Inter-Library Loans: Items that are not within the LION Consortium, but within the State of Connecticut
will be subject to our InterLibrary Loan (ILL) Policy (can be found on page? ).
Non-Circulating Items: Newspapers, ready Reference materials, and items in the case reference section
(Local Historical), do not circulate. Copiers are available for people needing copies of information from
materials that don’t circulate. There is a charge for copies made using library copiers.
Fees and Fines
Fines: As of January 1st, 2019 the Acton Public Library will be eliminating mandatory fines on a majority
of our materials. Fines can prevent some patrons, especially children, from checking out our collection
items. One of the library’s missions is to connect patrons with materials and the threat of fines gets in
the way of this goal.
The Acton Public Library will inform the patron of the amount of money that would normally be
collected if a fine structure were in place. Patrons will have the option of donating that or a different
amount of money. The Library does not want to financially burden patrons, but if patrons are able to
donate, the library is appreciative. The Acton Public Library will be instituting a donation jar so that
patrons may still contribute to the library collection procurement.
The library will also accept unexpired canned goods, in good condition, for the local soup kitchen at the
equivalent rate of $1.00 for one canned item.
The below fines schedule is a suggested donation amount, except for museum passes and Children’s
Kits, which exceptions are noted below.
Books, Magazines, Audiobooks, Music CDs, DVD’S $.10 per day suggested, max $5.00 per item
Museum Passes $5.00 per day, max $20.00 per pass
Kits (Children’s) $.10 per day, max $5.00 per kit
After an item is two weeks overdue, a reminder is sent to the patron. At three weeks overdue the item
is considered lost, the card will be blocked, and no activity will be allowed on the card. A bill for
replacement cost will be sent, with the following language; “This is a bill for replacement of lost
materials. To reduce the amount owed, please return the item(s). No refunds of any of these charges
will be made if lost item is found after payment.
Lost or Damaged Items: A patron who lost or damaged an item of the Acton Public Library’s collection
will be asked to pay the replacement cost of the item, a default cost of 25.00 per book. Consideration of
age and availability will be taken into consideration when an item is charged to a patron for
replacement. We will not accept replacement items in lieu of money.
Items that belong to other libraries, even if checked out at the Acton Public Library may have different
fine schedules. The fines rules from the owning library will apply.

Approved December 11th, 2018

Statement of Purpose:

The Acton Public Library offers free computer and wireless internet access throughout the building. All patrons
using the Library’s computers and wireless internet connection must agree to the library’s Computer and Internet Policy.
The Library staff reserves the right to terminate any internet session, including wireless internet sessions, at any time.
Patrons violating this Computer and Internet Policy may lose their internet privileges.
The Acton Public Library is not responsible for the content, accuracy or availability of information on the
internet. The Library Board of Trustees and its employees assume no responsibility for damages of any type arising from
the use of any information, software, or data obtained from the internet.
Patrons are responsible for their own computer equipment and any confidential information such as credit card
numbers, web IDs and passwords, etc. Please do not leave equipment unattended.
Patrons may not damage, alter, or degrade library computer equipment, peripherals, software, or operating
configurations. Installation of software applications or directly accessing or altering computer hard drive files is not
permitted. Patrons may not shut down computer work stations.
Terms of use (applies to both library computers and wireless connections):
• Patrons are expected to read and agree to the Computer and Internet Policy prior to use.
• Patrons may not use the library’s internet service or the wireless internet access to send threatening or harassing
material or engage in any activity that is deliberately offensive or creates an intimidating or hostile environment.
Loud or disruptive behavior is prohibited.
• The Acton Public Library strives to preserve the confidentiality and privacy of all library users. However,
absolute privacy for patrons using electronic resources in the library cannot be guaranteed. All users are asked to
respect the privacy of other users and not attempt to censor or comment on what others are viewing.
• Illegal or unauthorized use, such as hacking (purposely violating computer or network security), spamming, or the
dissemination of viruses and /or worms, hoaxes, or violations of applicable Federal, State or other laws are
prohibited. Violations of copyright or software licensing agreements are prohibited.
• Patrons may not view, print, distribute, display, send or receive images or graphics of obscene or pornographic
materials, or material that violates laws relating to child pornography while using the library’s internet service.
• The Acton Public Library does not use internet filtering software. It reserves the right to filter out any internet
site or sites that violate this policy, causes library computers or wireless internet connections to malfunction,
proves harmful to users, or is deemed inappropriate for library use.
• Printing from computers/internet is available. Printing is possible from the library’s computers, or your laptop,
tablet, or mobile device, using the wireless feature.
Use of the internet by children:
The computers located in the children’s room are primarily for the use of children, and adults who are with children
11 and under, the teen computers are for use for minors 12-17, and the adult computers are for ages 18 and up. As
with all library materials, restriction of a child’s access to the internet is the responsibility of his or her parents or legal
guardians. The library staff cannot act in place of parents in providing supervision of children as they explore the
internet. The responsibility for what minor children read or view on the internet rests with parents or
guardians.

Approved by APL Library Board 9/09/2014, updated August 11, 2020

Statement of Purpose
The Acton Public Library Board of Directors views the use of the meeting rooms as an extension of library
services. The rooms should be available to the Library’s community and should reflect the educational,
cultural, social, and recreational role the Library plays.
The Board subscribes to Article IV of the American Library Association’s Library Bill of Rights that states that
facilities should be made available to the public served by the Library on an equitable basis, regardless of the
beliefs or affiliations of individuals or groups requesting their use. Use of a room by any group or individual
does not in any way constitute an endorsement of the group’s policies or beliefs by the Library or the Town.
Availability and Application for Use
The following rooms are available for use:
 The Friends’ Conference Room, capacity not to exceed 12
 The Grady Thomas Program Room, capacity not to exceed 75, (when divided into two smaller rooms
capacity not to exceed 35 each)
A. Meeting rooms will be scheduled on a first-come, first served basis, according to the date the
application is received.
B. Application for the use of meeting rooms should be submitted prior to the date of the event, but no more
than 12 months in advance. Application forms should be completed and signed by a representative of the
organization.
C. In order to make the rooms available to as many eligible groups as possible, no group may schedule
more than 12 meetings per calendar year (one per month). Applications may be made in person, by
calling 860.395.3184, or on the library website.
D. Room reservations must end 15 minutes prior to the library closing time.
E. Local for-profit groups may use the meeting rooms for informational programs only and must be open to
the public.
F. No fees may be collected and no sign-ups will be allowed. Solicitation and sales of any kind is
prohibited. The exception would be sales during library sponsored programs.
G. Friends’ Conference Room can be used for an individual study in two hour intervals and will be
accommodated only on a walk-in basis. The time may be extended if the room is not booked.
H. Youth groups may use the rooms if they are accompanied by an adult supervisor of the group (21 yrs. or
older). The adult supervisor shall sign the application for the use of the facility and shall assume full
responsibility for supervision of the group for the entire time they are in the Library.
I. The following scheduling priorities will prevail when rooms are booked:
1. Library sponsored programs
2. Friends of the Library
3. Town commissions/boards
4. Old Saybrook community organizations
5. Other non-profit organizations
J. Groups that have booked a room must notify the library as soon as possible in advance of the meeting
date if they decide not to use the room. Failure to do so may result in loss of meeting room privileges.
2
K. Neither the name nor the address of the library may be used as the address for groups or organizations
using meeting rooms.
L. Library meeting rooms are not available for individual and private parties.
GENERAL RULES OF USE
A. All publicity is the responsibility of the sponsoring organization.
B. No decorations, signs or posters may be put up in meeting rooms without prior permission. Materials
and signs shall not be affixed to the walls or doors.
C. Refreshments may be served in the meeting rooms, provided that no fee is charged. Kitchen facilities
and a coffee pot may be used with prior arrangement, but paper supplies, coffee, and utensils are not
provided. The kitchen must be left clean and food must be removed.
D. Groups may not store supplies at the library.
E. Groups using videos/DVDs in the meeting rooms must secure all necessary public performance rights or
agree to indemnify the library for any failure on their part to do so.
F. If a group requires audio-visual equipment, the user must be comfortable with the technology and will
be held responsible for any damage to hardware or software.
G. Smoking and alcoholic beverages are not allowed in the library.
H. Any publicity should clearly indicate the sponsoring organization’s name, and that the Acton Public
Library is not responsible for the program.
I. Activities and noise levels must not interfere with the use of the other meeting room or the Library.
J. Library staff reserves the right to enter any meeting space at any time.
K. The group using the room is responsible for:
 Setting up chairs, tables and equipment.
 Proper supervision of children attending programs (including time prior to and following meeting)
 Restoring the room to the same condition in which it was found.
 Any costs arising from any damage or loss during use.
L. The Library reserves the right to suspend or cancel meeting space privileges to any individual, group or
organization that fails to comply with the Meeting Room Policy or any other library policy.
M. Any individual or group that uses the meeting rooms pursuant to these rules agrees to indemnify and
render the Acton Public Library, its Board of Trustees, and its employees harmless from any and all
claims, actions, causes of actions of any kind which may arise out of the use of the meeting rooms by
such individuals or group.

APL Board of Trustees; Reviewed and approved April 9, 2019

Statement of Purpose:
The Acton Public Library is a department of the Town of Old Saybrook and is a taxpayer-supported
institution. As a result, the Library Board is responsible for establishing policies and rules of conduct to
protect the rights and safety of all library patrons, volunteers, and staff, and for preserving and protecting
the Library’s materials, equipment, facilities, and grounds.
In accordance with Connecticut State Statute 53-21a, children under 12 must be accompanied by a
responsible adult, 18 years of age or older. At all times, caregivers are responsible for the conduct and
safety of their children on Library premises. Caregivers must provide appropriate supervision based on
the ages, abilities, and the levels of capability of their children.
This Child Safety Policy defines permissible and non-permissible use of the Children’s Room facilities
and equipment at the Acton Public Library and the scope of the staff’s responsibility to minors. This
policy is an extension of the Code of Conduct and the conduct expectations for all library patrons,
volunteers, and staff.
Permissible and non-permissible Children’s Room use includes, but is not limited to:
All children under 12 must be accompanied by a responsible adult age 18 or older when using the
Children’s Room. The responsible adult must remain in the Children’s Room with the child or children at
all times.
The Children’s Room is reserved for the use of children and developmentally delayed adults. Adults
unaccompanied by a child may use the Children’s Room only if they are looking for materials to check
out and they must leave the room once they have located the items. Adults unaccompanied by a child
may not use the Children’s Room to lounge. Any adult found in the Children’s Room not supervising a
child or browsing for materials to check out will be asked to leave immediately.
The use of the children’s computers is restricted to children under the age of 12.
Patrons on the sex offender registry are not permitted in the Children’s Room.
Adults unaccompanied by a child are prohibited from using the restroom in the Children’s Room.
Unattended Children:
Parents should be aware that the Library is a public building open to all individuals. It is not the Library
staff’s function to provide supervision for children or to care for children while parents or caregivers are
outside the Library. The Library staff is not authorized to act in place of parents. Staff members are
responsible for assisting all Library patrons and cannot monitor unattended children. Staff will not
monitor unsupervised children at the point that they are leaving the Library.
Parents, guardians and caregivers are referred to Connecticut General Statute Section 53-21a - Leaving
child unsupervised in place of public accommodation or motor vehicle.
(a) Any parent, guardian or person having custody or control, or providing supervision, of any child under the age
of twelve years who knowingly leaves such child unsupervised in a place of public accommodation or a motor
vehicle for a period of time that presents a substantial risk to the child's health or safety, shall be guilty of a class A
misdemeanor.
Unattended Children, Closings:
Caregivers are expected to be aware of the opening and closing times of the Library, bearing in mind that
these times can and do change. Sudden emergencies may occur in the Library and in such cases the
Library assumes no responsibility for unattended children. Power failures or other emergencies can occur
and require unexpected closing of the building. Parents, guardians, and caregivers should be sure that
their charges know what to do or where to go when the Library closes.
If a child is left at the library after regular closing time or on the occasion of an of an emergency closing,
staff will attempt to contact a parent or guardian. If no responsible person can be contacted, the police will
be called. Under no circumstances will library staff escort a child off library property or transport children
to another location. A minimum of two library staff will remain with the child until a
parent/guardian/caregiver or the police arrive.
Violations of this policy will result in increasing levels of action, ranging from a verbal request asking the
patron to leave the Library for the remainder of the day, to the enforcement of permanent loss of library
privileges, to legal prosecution.

Approved March 2019
Revised November 2019
Revised March 2020
Revised March 2021

Purpose of Policy
The Acton Public Library provides space to showcase local artists, and local accumulators of
special collections. These items are displayed for educational and entertainment purposes and
selection does not imply endorsement of the artist’s or collectors’ views or themes. Works of art
should be suitable for a family setting. These items are considered on short term loan to the
library and have specific set-up and removal dates. The library shall not accept for exhibit or
display any materials being offered for sale, will not facilitate sales of art or objects, and there
will be no price tags allowed on the pieces.
Art Displays and Case Exhibits
There are three areas where artwork can be displayed:
• Grady Thomas (framed art)
• Gallery (framed art)
• Low case (framed art or memorabilia)
The library has an art hanging system installed in the Grady Thomas Room and in the Gallery to
hold framed art.
These items are on display for a month at a time. The library decides the conditions of display,
housing and access to any loans.
The Library cannot store any exhibit pieces. Because of the space limitations, the Library cannot
generally accept as donations the artwork or collections it displays.
Artwork displayed in the Grady Thomas Room may not always be available for public viewing
due to programs or meetings.
The Acton Library reserves the right to publicize exhibits. Exhibiting artists may prepare a lettersize sheet with information about their works, including how artists can be contacted, for posting
during the exhibit.
Art on Long Term Loan
On occasion, the Acton Library will accept special art pieces to display in the interior or exterior
of the library. These pieces must adhere to the above-mentioned criteria. In addition, we must
know the intended length of the loan. Each year the loan contract must be renewed and initialed
to make sure it is still acceptable to both parties. The loaner is responsible for all maintenance
Acton Public Library
and upkeep of the art on loan. The Library would appreciate two weeks advanced notice before
the long-term art item(s) will be removed.
Bulletin Boards
As a community service, The Acton Public Library provides bulletin board space for posting
notices that publicize services, programs, and events of interest to the Old Saybrook community.
The library’s bulletin boards are reserved for materials submitted by nonprofit organizations for
civic, educational, or cultural purposes.
The two (2) bulletin boards in the front and rear entry ways are split; in half for library programs
and half for community programs and information. The bulletin board under the main stairway
focuses on public health information.
Flyers should be no bigger that 8.5 x 11 inches.
Flyers will be hung for a month before the event. Flyers with not end date will be hung for an
appropriate amount of time.
Political advertisements are not permitted. No campaign or ballot-related literature will be posted
on the bulletin boards.
Any and all flyers must be given to a staff member designated by the Director to approve and
display. Approval for displaying notices will be based in part upon compliance with the terms of
this policy, and in part upon the amount of bulletin board space available at the time.
Handouts
The Library will display (free) handouts from sources cited in the section above. The Library
will accept and display multiple copies of newspapers or magazines of local or general interest,
as space allows.

Revised November 2019

Statement of Purpose:
The purpose of the notary public service is to provide patrons a convenient way to get items notarized. A Notary Public is
a public servant appointed by state government to witness the signing of important documents and administer oaths. We
suggest that you call ahead to the library to be sure that a Notary is on duty at the specific time that you plan to use the
service. Notary Service is limited to three (3) documents per person/per visit.
What Can and Cannot Be Notarized:
The Notary at the library is able to:
• Administer an oath
• Notarize acknowledgements
• Notarize an affidavit
• The library will only notarize documents written in English
• The Notary must be able to communicate in English directly with the signer
The Notary at the library is not able to:
• Notaries cannot certify copies of vital records such as birth, marriage and death
• Notary Services are not available for wills or I-9 forms
• Notaries cannot dispense legal advice
• The notary cannot perform a notarial act over a document that is missing pages or that contains blanks that should
be filled-in prior to the notarial act. If missing pages cannot be presented to the notary, or if the signer does not
know how to deal with the blanks in the document, the notary cannot proceed. (Note: some blanks are clearly
intended to be filled- in later, such as "Office Use Only.")
Identification Needed:
For Notary Services to be performed, you must provide two forms of identification; a picture ID as well as another current
form of identification containing your signature. Acceptable forms of ID include:
• A current passport from any country, in a language the Notary can read.
• A valid driver’s license.
• A valid state ID.
• A signed library or credit card.
• If witnesses are required, please bring them with you as the library is not required to provide this service.
• *Birth certificates and Social Security cards are not acceptable ID*
• If notaries doubt the validity of the document or the identity of the person signing the document, they have the
right to refer such people elsewhere.
When Are Notaries Available:
Call (860) 395-3184 to schedule an appointment. Notaries may have varied schedules and it is best to call before you
come to make sure they are available.
Please don't sign the document(s) until you appear before the Notary Public.

Approved July 9th, 2019

Statement of Purpose
In support of lifelong learning, the Acton Public Library provides a limited test proctoring
service to Old Saybrook residents.
Only those tests which meet the guidelines listed below will be proctored. These guidelines
insure the integrity of the testing process and equitable treatment of all students. The Library
reserves the right to limit or deny this service if the proctoring request does not meet the
proctoring guidelines.
Scheduling Exam
1. The Library Director, or designee, will proctor print or online examinations by appointment during the
Library’s regular hours of operation.
2. A minimum of one weeks’ notice is needed to allow the scheduling of staff to proctor the
exam.
3. Exams cancelled or postponed by the student due to illness, weather, or other unforeseen
circumstances will be rescheduled as staffing allows.
4. Exam must conclude an hour before closing.
Arrangements
1. Exams and/or online login information must be sent directly from the testing institution to the
Library.
2. Librarians cannot proctor exams that students bring in themselves, even if the exam is a sealed
document.
3. Students must provide packaging and sufficient pre-paid postage for the return mailing of their
examination.
4. An exam cannot be proctored if it requires the release of Library staff personal information
(e.g. address, phone).
6. Due to the demands on staff time, proctors are not able to monitor a student continuously
during an exam, but may check on the student periodically.
7. Proctors will adhere to time limits that are placed on the exam, as well as other rules set forth
in the examination materials.
8. Library staff can only sign a proctoring verification form that accurately reflects what the staff
member has been able to do.
Hardware requirements
1. Computer-based tests must be compatible with the hardware and software available on the
Library workstations.
2. Online exams must not require the modification of Library hardware, software, or security
systems.
3. The Library cannot proctor an online exam if it requires the Library to retain student electronic
files, either on the hard drive of a computer or a removable storage device.
Expenses
All expenses related to the proctoring of examinations, such as postage for the return of print
examinations, will be paid by the student who is taking the exam or the educational institution.
Follow-up
1. The Library can scan, mail, or fax completed examinations at the student’s (or educational institution’s)
request.
2. The Library is not responsible for test materials left longer than 30 days after a scheduled test
appointment. Print exams not taken within 30 days of the scheduled date will be returned to the
institution if postage has been provided, or will be shredded otherwise. Password and login
information for online exams will be discarded.
3. The Acton Library will not be responsible for any delayed delivery of exams, nor for
any completed exams once they leave the Library’s possession and have been returned to the
educational institution or association.
4. All files generated during the proctoring process (e.g. registration forms) will be deleted or
destroyed two weeks after the exam date. No records will be retained.

Approved November 2019

The Acton Public Library lends out both WiFi Hotspots, Laptops, and a telescope to Acton Library (Old Saybrook
residents) card holders in good standing ages 18 and above (i.e. library card is not blocked due to unpaid bills or lost
material) accompanied by a valid photo ID. The lending period for the hotspots, laptops, and telescope are two (2)
weeks. The hotspots, laptops or telescope may be reserved, but not renewed. The Acton Library reserves the right to
refuse service to patrons who abuse equipment or are repeatedly late returning electronic devices. The Library is not
responsible for any liability, damages or expense resulting from use or misuse of the device, connection of the device
to other electronic devices, or data loss resulting from use of device. Illegal use of this device is prohibited.
Compliance with the Computer and Internet Policy is expected when using the hotspots and laptops.
• A patron must present their library card along with a government issued photo identification to the circulation desk.
Once a hotspot, laptop, or telescope is checked out to a patron, it becomes the responsibility of the patron. A signed
copy of this agreement will be given to patron with equipment.
• Only one hotspot, laptop, or telescope may be checked out to a family or household at one time.
• Any changes in condition, of the device, or content while in the patron’s care will be the patron’s responsibility. The
patron is responsible for damage, loss or theft. Patrons should have a basic working knowledge of the device on
checkout. If any technical issues are encountered while in the care of the patron, patron should notify the library
immediately.
• Items must be returned directly to a staff member. They are not to be returned to another library or in the book
drops. Each item will be examined upon return and any damage discovered will be billed to the patron.
• A returned hotspot, laptop or telescope must remain available in the library for 24 hours before the same patron, or
another patron living in the same household, may check it out again.
• An overdue fee of $5.00 per day up to the full replacement cost of $180.00 will be charged for a hotspot or $350.00
for laptop and $375.00 for the telescope. Damaged devices or parts will be charged at full replacement cost.
• I understand and agree to these rules. By signing this, I accept the above loan policy and am stating that I am
responsible to return this device in good working condition and free from damage to a staff member at the Acton
Public Library.
Name(print)___________________________________Signature:___________________________
Library Card#________________________ Photo ID#______________________________
Staff Initials: ____________ Date: _____/____/______

Approved 04/13/2021

 

Applications and Forms

Meeting Room Application

*Temporary Rules (July & August 2021): Meeting Rooms

  • Conference Room: 6 people max
  • Grady Thomas Room: 40 people max
  • No food, No drink
  • Please bring any disinfectant wipes you feel you need for your group
  • Rooms will have hand sanitizer 
  • For more information contact Lisa or Fiona at 860-395-3184

Exhibit and Display Request Form

Hotspot, Laptop and Telescope Lending Application